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REQUEST FOR PROPOSAL FOR LEGAL SUPPORT FOR AN INTERNATIONAL NON-PROFIT ORGANIZATION

INQUIRIES AND PROPOSALS SHOULD BE DIRECTED VIA EMAIL TO:

GWEN DAVIDOW
DIRECTOR OF OPERATIONS
DELTERRA.ORG
GWEN@DELTERRA.ORG

GENERAL INFORMATION

Purpose. This request for proposal (RFP) is to contract for legal services to be provided to Delterra.org, an independent 501c3 non-profit organization, to support their process of setting up an office in Brazil in the first half of 2022 and their further operations in Brazil.

Who May Respond. Only attorneys who are currently licensed to practice law in Brazil and maintain an office in Brazil or law firms including such attorneys, may respond to this RFP. Attorneys with experience in counseling international non-profits, and English language capacity, are preferred.

Instructions on Proposal Submission

Closing Submission Date: Proposals must be submitted no later than May 6th, 2022.

Inquiries: Inquiries concerning this RFP should be emailed to:

Gwen Davidow gwen@delterra.org OR e‐mailed to: Patricia Villarreal
patricia@delterra.org

All questions must be submitted by X date to receive a timely response. In submitting a
question, Offerors acknowledge that the question and answer may be shared with all
other Offerors, without attribution.

Conditions of Proposal: All costs incurred in the preparation of a proposal responding
to this RFP will be the responsibility of the Offeror and will not be reimbursed by
Delterra.org, (hereinafter referred to as Delterra).

Instructions to Prospective Contractors

Your proposal should be addressed as follows:

Gwen Davidow
Director of Operations
Delterra.org
gwen@delterra.org

Right to Reject: Delterra reserves the right to reject any and all proposals received in
response to this RFP. A contract for the accepted proposal will be drafted based upon
the factors described in this RFP.

Notification of Award: It is expected that a decision selecting the successful Firm will
be made within three (3) weeks of the closing date for the receipt of proposals. Upon
conclusion of final negotiations with the successful Firm, all Offerors submitting
proposals in response to this Request for Proposal will be informed via email of the
decision. It is expected that the contract shall be a one-year contract with option for
renewal.

Description of Entity: Delterra is an independent environmental non-profit that
operates world-wide. We currently have operations in Indonesia and Argentina. We are
headquartered in Washington, D.C.

Delterra’s mission is to redesign human systems for the good of the people and the
planet by developing innovative scalable solutions. At Delterra, we focus on the world’s
most complex systemic environmental challenges, where incentives, information, and
infrastructure are misaligned, making them appear too hard, too complex, or too costly
to fix. To start, we’re tackling the broken recycling system in the global South.

Today, we are reimagining and redesigning the recycling systems in Argentina and
Indonesia. Over the next few years, we plan to scale our operations to other countries
struggling with the growing waste crises across Asia, Latin America, and Africa.
In the coming years, we aim to add other initiatives to our portfolio, all with the mission
of developing innovative scalable solutions that redesign human systems for the good of people and the planet.

Scope of Services: The Offeror shall be readily available to perform the following legal
services, as requested by the CEO and/or Board of Directors:

1. Advise on the setup of a nonprofit entity with a physical office in Brazil, taking
into account the different fiscal, legal and labor implications of each option.
2. Review, draft, and negotiate contracts and leases
3. Advise on corporate and tax‐exempt organization legal issues
4. Advise on individual labor and employment matters
5. Review personnel, fiscal and other policies, as well as corporate by‐laws
6. Attend Board of Directors and Committee meetings as necessary
7. Advise on corporate, government and other grants and contract issues
8. Advise on responses to subpoenas, court orders, and requests for information
from third parties
9. Defend lawsuits, administrative claims, or other legal claims
10. Conduct litigation as necessary
11. Other legal services as needed

Although it is preferable for an attorney or firm to submit a proposal covering all of the above areas, Delterra will consider proposals for subsets of these areas. Offeror shall be prepared to submit detailed billing statements for all services billed at an hourly rate, if any, broken down into time increments of no more than a quarter hour. Offeror shall also include summaries of work performed and time spent on services performed under the flat monthly fee, as discussed below.

Proposal Contents

The Offeror, in its proposal, shall, as a minimum, include the following
components. The proposal must be submitted in English, in electronic format and can
be no more than 8 pages, with an additional five pages for Appendices, in 12pt Times
New Roman, Single spaced, 1” margins. Of the following components, Legal
Experience must be included in these eight pages. Attorney Qualifications and the
pricing can be included in the Appendices if needed:

Legal Experience: The Offeror should describe its legal experience, including the
names, addresses, contact persons, and telephone numbers of at least three clients,
preferably including clients similar to Delterra. Experience should include the following
categories:

  • Experience advising nonprofit organizations
  • Experience advising clients conducting similar programs as well as
    corporate and government‐funded services.
  • Organization, Size, Structure, and Areas of Practice. If the Offeror is a
    firm, it should describe its organization, size, structure, areas of practice, and
    office location(s). Indicate, if appropriate, if the firm is a small or
    minority/owned business. Also include copy of Equal Opportunity/Affirmative
    Action Policy if the firm has one.

The Offeror should have experience in the following areas:

  • Non‐profit and tax‐exempt organizations
  • Working with international organizations
  • Private and government grants and contracts
  • Labor and employment
  • General business operations

Attorney Qualifications.

The Offeror should describe the qualifications of attorneys to be assigned to the
representation. Descriptions should include:

  • Professional and education background of each attorney.
  • Overall supervision to be exercised
  • Prior experience of the individual attorneys with respect to the required
    experience listed above. Only include resumes of attorneys likely to be
    assigned to the representation.
  • Education, position in firm, years, and types of experience, and continuing
    professional education will be considered.


Price
: The Offeror’s proposed price should include information on the hourly billing rates
of each attorney or other legal staff who is expected to work on this representation and
charges for expenses, if any, such as legal research, copies, etc. Also include a monthly
flat fee that would be charged to advise on routine matters that could be handled over
the telephone or otherwise without extensive research or other legal work. Delterra
reserves the right to negotiate with the Offeror on the structure of the billing and/or
retainer fee.

Proposal Evaluation

Submission of Proposals. All proposals shall be submitted via email to Gwen Davidow
gwen@delterra.org no later than May 6th, 2022.

Evaluation Procedure and Criteria. Delterra’s Director of Operations and appropriate
staff will review proposals and make recommendations to the CEO for final approval.
The Director of Operations and/or CEO may request a meeting with some qualified
Offerors prior to final selection. Proposals will be reviewed in accordance with the
following criteria:

  1. Proposed approach to scope of work.
  2. Level of experience of the individual(s) identified to work on this matter.
  3. The Offeror’s experience with similar clients and legal matters.
  4. Response from references
  5. Cost
  6. Interviews, if conducted.